Club management, billing first
Members and families, groups and sessions, attendance, trainers and invoices in one system for sports clubs. With invoicing you can preview, check and trust.
Interface in Estonian and English. Bank statement import for LHV and Swedbank. Card payments through your own Stripe account.
Watch the tour · 1:22
No sound: every step is written on screen. The data is made up.
Who it's for
Everyone at the club works in the same data, but each sees only what is theirs.
Clubs and managers
Services, groups, prices and VAT are set once. Then bring in members and families, run the month's invoices, import the bank statement and see what is overdue.
Trainers
Trainers see their own sessions and the members of their own groups, mark attendance, and work with the invoices of their groups as far as the club allows.
Parents and members
Members see upcoming sessions and say whether they are coming, then find their invoices and payments. A parent can have all their children on one invoice.
What it does
Billing is the core, and the rest of running a club is built around it.
Billing
Every run starts as a draft. You preview what will be billed, look at the totals and anything that looks out of line, and only then confirm. A charge that is already on an invoice cannot be billed a second time.
Payments
Import the statement and every payment is matched to a member by their payment reference or by the invoice number. What cannot be matched stays with you to assign, and nothing moves between members on its own.
Sessions and attendance
Plan single or repeating sessions with a capacity. Members answer from a personal link in an email, no login needed, and the club can remind those who have not answered. Afterwards the trainer marks who was there.
Trainer portal
The club decides how much each trainer may do, group by group. Other groups, other prices and customers' balances stay out of their sight.
Member portal
Each member, or parent, signs in to a portal that shows only their own data: the upcoming sessions and whether they have replied, their invoices with what is still to pay, and their payments.
Why clubs switch
How it works
No installation. You work in the browser, and so does everyone else.
Create the club account, then add your services, prices, VAT and payment details.
Bring in members and families, give them services, invite trainers and give each the groups they run.
Schedule sessions, let members reply, and mark attendance as it happens.
Preview the run, confirm it, send the invoices, then import the bank statement as money arrives.
In detail
Billing, payments, attendance, session sign-ups, trainers and members: how each works, what to look out for, and answers to the questions clubs ask.
Built for the money part
Every payment is a line that is added. Corrections are new lines, so the history stays whole.
Confirmed, edited, sent, reminded and credited are all recorded.
Built-in audit checks flag invoices and payments that do not add up.
Amounts are kept in cents and VAT is rounded per row, the same way on screen, in exports and on the PDF.
FAQ
A management system for sports clubs: members and families, groups and sessions, attendance, trainers, and invoicing and payments. Billing is its core.
Managers see and run the club. A trainer sees only the sessions and members of the groups they run. A member sees only their own sessions, invoices and payments.
A child's services can go on the guardian's invoice, which then carries one row per child. The club chooses which children and which services are combined.
LHV CSV, Swedbank CSV and ISO 20022 camt.053 XML. Payments are matched by the member's payment reference, then by the invoice number in the description.
If the club connects its own Stripe account, members can pay an invoice by card. Otherwise they pay by bank transfer with their payment reference, and the statement import matches it.
The VAT rate is fixed on each invoice when it is made, 0 meaning no VAT. If your club registers for VAT later, the invoices you have already made are not re-priced.
The interface is in Estonian and English. Invoice emails can go out in eight languages.
We have not published prices yet.
Create a club account, add a few services and members, and see what a run would bill before anything is issued.