Club finances
Your club's money doesn't hide in spreadsheet cells. For every payment that comes in, GoSporto knows how much of it is on invoices, how much is a member's credit and how much hasn't been given to anyone yet. You can split a payment between members, and see per group what was billed and how much of it has come in.
The books only ever get new lines; nothing is overwritten. Invoices and payments go to your accountant as CSV.
How it works
From a bank statement, a payment entered by hand or a card payment. A payment that names a member is theirs straight away.
A payment settles the member's invoices, oldest charges first. Whatever is left is their credit, and the next invoice uses it.
A payment that matched no member is yours to divide: part to one member, part to another, the rest waits.
The services summary shows for each group what was billed, what came in and what is still owed, to the cent.
Every payment's money is either on an invoice, on a member's balance (theirs, but not on an invoice yet) or free (nobody's yet). The three always add up to the payment.
The payment's window shows exactly that, so no euro ever needs chasing.
When a member pays more, the difference stays on their balance. The next invoicing run first settles their older unpaid invoices from it, then the new invoice.
Members see in their portal what of their payment went to invoices and what is still their credit.
When one invoice carries several groups' fees, the money paid on it is shared between the groups by their part of the invoice. The cents left over from sharing always go the same way, so the lines add up to the total exactly.
A trainer can see the money that came in for their groups if the club allows it: only the payments they took themselves, or every payment on their group's invoices as the group's share. They never see the payer's name, bank account or reference.
FAQ
The difference stays on their balance as credit, and the next invoicing run uses it.
Yes. A payment that is nobody's can be given in parts to several members or their invoices. The rest stays free on the payment.
Yes. The services summary on the invoices page shows, for a period, what each service billed, what came in and what is still owed, and the total of them.
No. The club decides per trainer and per service whether they see payments at all, only the ones they took themselves, or every payment on their groups' invoices. Other groups' money and the payer's bank details stay hidden.
Yes. The link can be taken back: the money goes to the member's balance or is free to give again, and the correction stays in the books as a line of its own.
A period's invoices and payments download as a CSV file, including an Excel layout.
Keep reading
Create a club account, add your groups and members, and watch every euro find its place.